Terms and Conditions
Naturally, no one books with the intention of cancelling, but unexpected things do happen. We have designed our cancellation policy to be as compassionate as possible in the case that your plans change. To protect yourself further, we strongly encourage you to purchase travel insurance.
Please note that there will be no refunds or discounts for arriving late, leaving early, flight cancellations, travel delays or illness. If you cancel your participation for any reason, the cancellation policy below will apply, with no exceptions. We wish we could compensate people for unforseen circumstances (injury, family emergency, etc), but we have costs already incurred when reserving retreat centers and hotels.
Deposit and Payment
A $150 non-refundable deposit is required at the time of booking.
Unconfirmed or unanswered replies to email correspondence replying to inquiries, requests or reservations including reservations with unpaid deposits will be cancelled after 7 days to provide the company with the opportunity to resell the space.
50% of the total cost is due 60 days before the start date, outstanding balance is due 14 days before trip start date. Payments can be made in three separate installments, spaced out in relation to time of booking, to allow for easier payment options.
Should you cancel within the following time period, the corresponding amount will be refunded.
60 days before arrival date, 75% refund
59-30 days before arrival date, 50% refund
29-14 days before arrival date, 25% refund
Less than 14 days prior to date of arrival, no-shows or early departure no refund, no exceptions
*Exception To Refund Policy
We believe in good karma, if you have to cancel but are able to fill your spot or if we can fill the spot with someone else, we are happy to refund any amount paid in full.
Cancellation by Lōkahi YogA'dentures
We reserve the right to cancel retreats with inadequate participant interest or due to force majeure, in which case all money paid to The Lōkahi YogA'dventures will be refunded. Notification of cancellation due to inadequate participation will occur at least 1 month prior to retreat start date. Lōkahi YogA'dventures cannot be held responsible for any personal expenses, such as airline tickets due to changes in itineraries or retreat cancellations. Payments made by the customer will be refunded within two weeks of the cancellation.
Prices and services are subject to change. The customer will be charged the rate specified on The Lōkahi YogA'dventures website at the time of booking – the reservation confirmation and invoice will outline the package and current rates. Although we never want to incur extra charges Lōkahi YogA'dventures reserves the right to change its prices without prior notice, if conditions change (e.g. newly introduced or changed fees of third party providers, government imposed price regulations).
Insurance and Travel Documents
We highly recommend travel insurance to cover cancellation and injury. Insurance should be valid for the duration of your journey and should include all activities you will be participating in while on your adventure.
Travel documents: It is the responsibility of each guest to ensure all travel documents (i.e. passports) are in order. You will need to have a validity of at least 6 months to enter any International Country. Please contact your local embassy if you have any concerns regarding the entrance regulations or visa requirements.
Photo Release and License
On occasion Lōkahi YogA'dventures will produce promotional items such as brochures, calendars, websites, films, etc. Therefore, the guest agrees that he/she may be photographed and/or filmed during his/her stay and/or activities in connection with Lōkahi YogA'dventures and any host resort or centre, and also agrees that Lōkahi YogA'dventures may use such recordings for promotion and/or advertising purposes without any prior consent. In addition, You, the guest, grant us a royalty-free limited perpetual right to publish on any Lōkahi YogA'dventures website(s) and marketing material any photographs and videos which you take or create and provide to us. If you strongly do not wish for your personal image to appear in any of the above mentioned sources it is advised that you contact us via email prior to the trip you attend and we will insure no photo's or videos of you are taken during your trip.
Privacy & Protection
Lōkahi YogA'dventures assures that all personal data will be treated confidentially and not be transferred to any third party other than necessary to fulfill the booking or deliver the requested service. The customer can terminate this agreement at any time in written form via email.
Limited Liability of Lōkahi YogA'dventures
Lōkahi YogA'dventures shall be responsible for supplying the services and accommodations offered in the trip itinerary. If such services and accommodations cannot be supplied due to causes beyond its control, there shall be no responsibility or liability. In this event Lōkahi YogA'dventures will use its best efforts to supply comparable services and accommodations, and all travel arrangements may be subject to alteration or cancellation at any time with or without prior notice for any reasonable cause. Such alterations will not be considered cause for cancellation by the traveler(s), and the usual penalties will apply. Nor shall Lōkahi YogA'dventures be liable for any injury, death, loss, damage, accident, delay, irregularity, or expense arising from strikes, war, terrorism, weather or other acts of God, quarantines, sickness, governmental restrictions or regulations, or from any negligent act or omission of any individual, firm, or corporation furnishing air travel, sightseeing, hotel accommodations, ground transportation, or any other services in connection there with, nor for any additional cost or expense due to disruption of advertised schedules, rates or services, or for any other cause beyond its direct control.